Meeting Planner Checklist

We’ve put together the following meeting checklist to help you plan your meeting in Ketchikan. Contact us for your free Meeting Planner Workbook. No matter what size your meeting, or what stage of the organization process you are in, the Ketchikan Visitors Bureau is here to help.

Planning Assistance
Looking for hotel, meeting facility catering, activity or transportation information and costs? Just let us know your meeting requirements and we’ll do the rest for you! Get competitive rates, great meeting ideas and information on what you need from the experts – without all the stress!

Complete our online Meeting Planner Request Form for help planning your meeting in Ketchikan!

Meeting Checklist

Select your Meeting Facility

• Determine number and size of meeting rooms
• Establish A/V and equipment requirements
• Decide on room setups
• Investigate shuttle service/transportation availability

Food and Beverage Requirements

• Decide on number of group meal functions
• Select location for each
• Select menus/obtain costs
• Plan decorations

Special Activities

• Decide on recreational functions
• Arrange for entertainment
• Organize companion activities
• Plan pre/post-convention tours
• Contact ground operators

Transportation

• Airlines
• Alaska Marine Highway System
• Motor coach charters
• Taxicabs, shuttles
• Obtain schedules/prices for all carriers

Don’t Forget

Don’t forget to take advantage of the many services and products available through the KVB to make your next meeting unforgettable.

• Site Inspections
• Leads
• Requests for Proposals
• Special Activity Suggestions
• Local Arrangements
• Local Media Contacts
• Door Prizes
• On-site Registration Assistance
• Name Badges
• Folders
• Walking Tour Maps
• Visitor Guides and Brochures